Electronic Document Management Systems provide an organization with the tools to create, manage, control, and distribute electronic documents. Document Management puts you in control of the knowledge institutionalized within your organization. A document management system is the means to impart structure, organization, and accessibility to this knowledge store. Law firms, that create huge numbers of documents, and have invested their intellectual capital in the content of these documents, have turned to document management system, like ours, to overcome this deficit.

 Our Legal Document management system lets you take all the letters and documents you use every day and easily turn them into electronic form. Find any document quickly. All of your finished documents are in order, in your desktop filing cabinet. Instantly view all your documents and scanned images. Being an online system you can instantly bring up the document or image.

IsourceIndia's database developers will work with the law firm's legal team to design a custom database to provide efficient and secure document access. IsourceIndia ensures that our database solutions meet our client's document management needs, and is backed accordingly by industry standards. Your document may be a word processing file, or it may be a graphic image, or any other discrete, identifiable information unit that can exist within a computer system.

Features

1. Each member of your company can quickly find any relevant document created by any other member.
2. Each document is consistently labeled and stored
3. You can easily gather together desired documents that happen to be physically dispersed throughout your network?
4. You have a single point of access to your document repository, such that a single query will turn up all relevant documents regardless of physical location, format, and source application.
5. Provision for key staff members to view any document, regardless of source application (e.g. spreadsheets, graphic files, word processing documents, database tables, etc.).
6. Administrator control to provide access level for each document.
7. A detailed history of every action taken by every user on your system with respect to every document in your repository is maintained.
8. Obsolete files are automatically cleared releasing unnecessary space occupation.
9. Version Control features tracks the different versions of the document.
10. Quick Search feature allows to call up a list of documents related to a particular Matter or by a specific Author.

Other Features

 IsourceIndia's document management system make it easy to set up a boilerplate library, where a firm can store forms or basic documents that it uses and adapts repeatedly. The problem with doing this in a manual system is that someone inevitably edits a boilerplate document that was supposed to be copied first, and the "boilerplate" has to be re-created.

Conclusion

 IsourceIndia's document management implementation will pay for itself very quickly just by reducing the amount of time spent in retrieving documents. In addition, such a system offers significant additional functionality when compared to a simple directory structure that is accessed manually. This functionality includes better security provisions, audit trails showing who has modified or used documents, and increased ease of creating and using boilerplate documents. Finally, a well-conceived implementation of our system can be maintained with a minimum of administrative time.